Legal

Privacy Policy

Last updated: 2026 · Effective upon publication

Introduction

RoamWild Studio (“RoamWild Studio”, “we”, “us”, or “our”) is committed to protecting the privacy of visitors to our website and clients who engage our services. This Privacy Policy describes how we collect, use, store, and protect personal information when you visit roamwild.studio/ (the “Site”) or contact us about our services.

By using the Site or submitting information to us, you agree to the practices described in this Policy. If you do not agree, please do not use the Site or submit personal information to us.

1. Information we collect

We collect personal information in the following ways:

1.1 Information you provide directly

When you complete the contact form on our Site, send an email to info@roamwild.studio, or register interest through our coming-soon page, you may provide:

Your name
Email address
Company or organization name
Your role or title
Information about your marketing or creative situation (as provided in the form or by email)

This information is submitted voluntarily. We only collect what you choose to share with us.

1.2 Information collected automatically

When you visit the Site, certain information may be collected automatically through standard web technologies, including:

IP address and general geographic location
Browser type, version, and operating system
Pages visited and time spent on each page
Referring website or source
Device information

This information is collected to understand how the Site is used and to improve its performance and content. It is not used to identify individual visitors by name.

1.3 Cookies and tracking technologies

Our Site may use cookies, web beacons, and similar technologies to enhance your experience. Cookies are small data files stored on your device.

Types of cookies we may use:

Essential cookies: Required for the Site to function correctly
Analytics cookies: Help us understand traffic patterns and Site performance (e.g., Google Analytics or similar tools)
Functionality cookies: Remember preferences to improve your experience

You can control or disable cookies through your browser settings. Disabling certain cookies may limit some functionality of the Site.

2. How we use your information

We use the information we collect for the following purposes:

To respond to your inquiry and determine whether there is a potential fit for an engagement
To deliver our services and fulfill the obligations in any engagement letter
To send service-related communications, including proposals, engagement updates, and scheduling
To notify you when the full site is live, if you registered interest on our coming-soon page (and only for that purpose)
To improve the Site, its content, and user experience
To analyze Site usage in aggregate, anonymized form
To comply with applicable legal obligations

We do not sell, rent, trade, or share your personal information with third parties for their marketing purposes. Ever.

3. Legal basis for processing (where applicable)

For visitors and clients in jurisdictions that require a stated legal basis for processing personal data (including the European Economic Area, UK, and certain US states):

Consent: Where you have provided information voluntarily and agreed to its use
Legitimate interests: Where we have a legitimate business reason to process information, including responding to inquiries and improving our services
Contract performance: Where processing is necessary to fulfill a service agreement you have entered into with us
Legal obligation: Where we are required to process information to comply with applicable law

4. How we share your information

We do not sell or rent your personal information. We may share information in the following limited circumstances:

Service providers: We may use trusted third-party tools or platforms to operate the Site or deliver communications (e.g., email platforms, analytics services, website hosting). These providers are selected carefully and are contractually obligated to protect your information and use it only as directed by us.
Client engagements: In the course of delivering services, client information may be shared with agencies, vendors, or third parties involved in the engagement, within the scope of that engagement and with the client’s knowledge.
Legal compliance: We may disclose information if required by law, court order, or government request.
Business succession: If RoamWild Studio undergoes a change of ownership, merger, or sale of assets, personal information held by us may be transferred as part of that transaction, subject to equivalent privacy protections.

5. Data retention

We retain personal information only for as long as necessary for the purposes described in this Policy, unless a longer retention period is required or permitted by law.

Inquiry information from visitors who do not become clients is retained for up to 24 months in case you contact us again.

Client-related information is retained for the duration of the engagement and for up to [5] years after the engagement closes, in accordance with standard business record-keeping requirements.

You may request deletion of your personal information at any time (subject to legal retention obligations) by contacting us at info@roamwild.studio.

6. Data security

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction. These include:

Encrypted email communications for sensitive client information
Secure, access-controlled storage for client documents
Use of reputable, security-certified third-party service providers

However, no method of electronic transmission or storage is completely secure. While we strive to protect your information, we cannot guarantee its absolute security. In the event of a data breach that affects your personal information, we will notify you as required by applicable law.

7. Your rights and choices

Depending on your location, you may have the following rights regarding your personal information:

Access: Request a copy of the personal information we hold about you
Correction: Request that we correct inaccurate or incomplete information
Deletion: Request deletion of your personal information (subject to legal retention obligations)
Portability: Request that your information be provided in a portable format
Objection: Object to the processing of your information for specific purposes
Withdraw consent: Where processing is based on consent, withdraw that consent at any time

To exercise any of these rights, or if you have questions about how your information is handled, please contact us at info@roamwild.studio. We will respond within 30 days.

8. Third-party links

The Site may contain links to third-party websites, including research sources, publications, and tools. We are not responsible for the privacy practices or content of those external sites. We encourage you to review the privacy policy of any third-party site you visit.

9. Children’s privacy

Our Site and services are directed at businesses and professional audiences. We do not knowingly collect personal information from individuals under the age of 18. If we become aware that we have inadvertently collected such information, we will delete it promptly.

10. Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable legal requirements. Changes will be posted on this page with a revised “Last Updated” date. Continued use of the Site after changes are posted constitutes acceptance of the updated Policy.

11. Contact

Questions, concerns, or data rights requests regarding this Privacy Policy should be directed to:

Company: RoamWild Studio

Website: roamwild.studio/

Email: info@roamwild.studio

State: [State / Jurisdiction — insert before publishing]

RoamWild Studio

Fractional Creative Leadership

roamwild.studio/ · info@roamwild.studio